Senior Administrative Specialist
We are looking for a Senior Administrative Specialist to join a foreign bank's office in Moscow. You will handle a wide range of administrative tasks to support their team and will report to the Head of the Administrative Department.
Job responsibilities:
- Back-up for Head of Administrative department during his absence
- Responsible for the full range of administrative support of Bank (including but not limited to the office management, organization and implementation of purchases, building maintenance needs identification, providers selection, tenders, maintenance and negotiation of contracts with providers)
- Participation in communication/cooperation related to the city administration. Obtaining permits for the works or providing information upon request from official bodies (the office building is owned by the Bank)
- Participation in the building maintenance issues handling
- Coordination of outsourcing issues within the Administrative support function
- Inventory of the Bank’s equipment and furniture arrangements
- Preparation of the reports, presentation and other documents related to Administrative support function
- Back-up for Head of Administrative department in control and management of the all aspects of physical security
Experience and skills:
- higher education
- with at least 5 years of work experience in Support function (preferably within a Financial Institution / Bank) with strong involvement in users support
- General office support and coordination skills, including purchasing, maintenance, financial and contractual documentation flow with providers
- MS Office proficient
- Good command of English (oral & written)
- Previous experience in labor safety area (fire and electrical safety certification) would be an advantage
- Open-minded, strong organizational skills
- Good negotiation and communication skills
- Experience of the reviewing contracts with providers (office maintenance)
- Reactivity, ability to adapt to rapidly changing conditions and introductory tasks